Minutes: August 2019

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

AUGUST 19, 2019

GOSHEN BRANCH

Present: M.E. Steele-Pierce, Tony Cardinal, Judith Kocica, Joe Braun, Tricia Lyons, Adam Bird, Mary Jo Waite

Staff:  Chris Wick, Maura Gray, Leslie Jacobs, Theresa Herron, Jim George, Melanie Smithey, Tracey McCullough, Andrea Brofft, Amy Buskey, Lynn Baird, Amy Matheney, Amy Vogel, Karen Kimmerly, Jeanne Tomlin, Jessica Bell

Guests:  Patricia Pryor, Jeannette Nichols

Dr. Steele-Pierce called the meeting to order at 6:02 p.m.

ROLL CALL:

Roll Call: M.E. Steele-Pierce, here; Tony Cardinal, here; Judith Kocica, here; Joe Braun, here; Tricia Lyons, here; Adam Bird, here; Mary Jo Waite, here

Everyone rose to recite the Pledge of Allegiance.

PUBLIC DISCUSSION:

Dr. Steele-Pierce invited any public matters to be brought forth to the board.  The following members of the public addressed the board:

Martin Marx,

-Thanked administration for answering his records request concerning the patron debt breakdown as discussed at the January board meeting, in reference to a proposed Welcome Back campaign.  Mr. Marx had additional questions in regard to the information provided, training attended, and staff pay grades.  Ms. Wick answered the questions.

JUNE 17, 2019 MINUTES:

Dr. Steele-Pierce asked for amendments, corrections or additions to the June 17, 2019 minutes.  No revisions were submitted.

Mr. Braun made a motion to approve the June 17, 2019 minutes, as mailed.  Mr. Cardinal seconded the motion.  All present were in favor.  The motion was adopted, and the minutes were approved.

FISCAL OFFICER’S REPORT:

Ms. Gray submitted the June and July financial reports which consisted of: the bank reconciliation; the check register; the MTD and YTD Fund Reports; the MTD and YTD Bank Reports; the System Balancing Report; and the PLF Report.  Ms. Gray noted the a fund page which was missing from the original packet was sent via email.  The state passed the 1.7%  PLF instead of the 1.68% PLF.  Ms. Gray also submitted the second quarter financial report, which consisted of the YTD Fund and Bank Reports; Revenue, General Fund and Non -General Fund expenses, and the Days of Wonder Lease Report.

Ms. Gray submitted Resolution R-2019-16: Disposal of unneeded or obsolete inventory June and Resolution R-2019-17:  Acceptance of gifts, and Resolution R-2019-18: Disposal of unneeded or obsolete inventory July.

Mr. Cardinal made a motion to approve the June financial report.  Mr. Bird seconded the motion.  All present were in favor, with the exception of Mr. Braun, who abstained. The motion was adopted.

Ms. Lyons made a motion to approve the June bills, as listed.  Ms. Waite seconded the motion.  All present were in favor, none opposed. The motion was adopted.

Mr. Cardinal made a motion to approve the July financial report.  Mr. Bird seconded the motion.  All present were in favor, with the exception of Mr. Braun, who abstained. The motion was adopted.

Mr. Cardinal made a motion to approve the July bills, as listed.  Ms. Waite seconded the motion.  All present were in favor, none opposed. The motion was adopted.

DIRECTOR’S REPORT:

Ms. Wick discussed the Director’s report.

Ms. Wick made the board aware of recent proposed changes to how the major publishers are limiting access to e-books and e-audiobooks to libraries.  She discussed the response to the proposed changes by other libraries and the impact the changes will have on Clermont County citizens and borrowing.  Ms. Wick indicated her report includes additional source material about the new purchasing model.

Ms. Wick informed the board about the changes to the requirements for access to the Lynda.com database, owned by LinkedIn (parent company Microsoft) and being rebranded as LinkedIn Learning.  She discussed the privacy concerns raised by the requirement to have a LinkedIn account to use the resource, and the response from LinkedIn Learning regarding privacy.  The Ohio Public Library Information Network (OPLIN) will maintain the contract and move forward with the transition to LinkedIn Learning.

Ms. Wick discussed the infographic designed by Laura Eckert to illustrate the importance of reading over the summer and the success of this year’s Summer Reading Program.  Since 2015, our registration for the program has increased 101.84%.  The number of participants completing the program has increased 419.58%.  Ms. Wick acknowledged the outstanding efforts made by the staff, and the marketing and programming departments in the endeavor.

Ms. Wick discussed the second quarter statistical report.

NEW BUSINESS:

Mr. Braun made a motion to approve Resolution R-2019-16: Disposal of unneeded or obsolete inventory June as listed.  Mr. Cardinal seconded the motion.  Roll call vote: Dr. Steele-Pierce, aye; Mr. Cardinal, aye; Ms. Kocica, aye; Mr. Bird, aye; Mr. Braun, aye; Ms. Lyons, aye; Ms. Waite, aye.   All present were in favor, none opposed. The resolution was adopted.

Ms. Kocica made a motion to approve Resolution R-2019-17: Acceptance of gifts to the library : donations as listed.  Mr. Bird seconded the motion.  All present were in favor, none opposed. The resolution was adopted.

Ms. Lyons made a motion to approve Resolution R-2019-18: Disposal of unneeded or obsolete library material July.  Mr. Cardinal seconded the motion.  Roll call vote: Dr. Steele-Pierce, aye; Mr. Cardinal, aye; Ms. Kocica, aye; Mr. Bird, aye; Mr. Braun, aye; Ms. Lyons, aye; Ms. Waite, aye.   All present were in favor, none opposed. The resolution was adopted.

Mr. Braun introduced discussion of returning monthly board meeting beginning in September.  Discussion occurred concerning the need to rotate meeting locations or to meet centrally in 2020.  It was decided to meet each month at the Union Township Branch.  The Monday, September 16, 2019 meeting will be held at the Owensville Branch.

Mr. Braun made a motion to return to monthly meetings on the third Monday of the month beginning September 2019.  Mr. Cardinal seconded the motion.  All present were in favor, none opposed.  The motion was adopted.

Mr. Braun made a motion that the board authorize the administrators to retain the law firm of Jackson Lewis to advise the board on labor matters and to act on the Library’s behalf.  Mr. Cardinal seconded the motion.  All present were in favor, none opposed.  The motion was adopted.

EXECUTIVE SESSION:
Mr. Bird entertained a motion to go into executive session to consider preparing for negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment per the terms and conditions of ORC 121.22 (G) (4).  Mr. Bird made a motion to go into executive session; Ms. Waite seconded the motion.  Roll call vote: Dr. Steele-Pierce, aye; Mr. Cardinal, aye; Ms. Kocica, aye; Mr. Bird, aye; Mr. Braun, aye; Ms. Lyons, aye; Ms. Waite, aye.  The board went into executive session at 6:44 p.m.

The board came out of executive session at 8:14 p.m.

Dr. Steele-Pierce left the meeting at 8:00 p.m.

Mr. Braun made a motion to adjourn.  Ms. Lyons seconded the motion. All present were in favor, none opposed. The meeting adjourned at 8:18 p.m.

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Board President                                                                            Board Secretary

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