MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

APRIL 20, 2026

MIAMI TOWNSHIP BRANCH

Present: Jennifer Doss, Ernie Ramos, Judith Kocica, Edwin Humphrey, Katie Bock, Laurie Schlueter

Staff: Chris Wick, Andrea Brofft, Kasey Richey, Melanie Smithey, Debbie Williams, Lynn Baird, Dot Crane, Kim Ellis, Ed Jolley

Absent: Mary Jo Waite

Guests: None

Ms. Doss called the meeting to order at 6:02 p.m.

ROLL CALL: Ms. Doss, here; Mr. Ramos, here; Ms. Waite, absent; Ms. Kocica, here; Mr. Humphrey, here; Ms. Bock, here; Ms. Schlueter, here.

All present recited the Pledge of Allegiance.

MARCH 16, 2026, MINUTES:

Motion by Mr. Humphrey, seconded by Mr. Ramos, to approve the March 16, 2026, Board meeting minutes. All present were in favor, none opposed. Motion was adopted.

PUBLIC PARTICIPATION:

None.

FISCAL OFFICER’S REPORT:

Ms. Smithey presented the March Financial Report. Ms. Williams presented the Fiscal Office Report. Ms. Williams reported that the Fiscal Office attended the Bethel Branch roof pre-construction meeting on March 30. They also attended the OLC CTIM Public Library Fiscal Officers Conference. The Fiscal Office performed four cash audits and are assisting with onboarding the new Human Resources Manager.

Motion by Ms. Schlueter, seconded by Mr. Humphrey, to approve the March 2026 Financial Report. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Bock, seconded by Mr. Ramos, to approve the March 2026 bills paid. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the March 2026 bill (Anthem) paid. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.

DIRECTOR’S REPORT:

Ms. Wick reported that she and Ms. Brofft attended Library Legislative Day in Columbus. They provided legislators with an informational one-pager of pertinent Library data, and also gave them a printed invitation to a slate of CCPL programs. Ms. Wick mentioned that the Ohio Library Council (OLC) is concerned the proposed anti-property tax bill may get on the November ballot. Mr. Humphrey requested adding the OLC documentation regarding this proposed bill on the CCPL website.

Ms. Wick introduced Kasey Richey as the new Assistant Director and Kim Ellis as the Library’s new HR Manager.

Ms. Brofft reported on Search Ohio transitioning to the State Library of Ohio. She showed a video for a new CCPL database: GetSetUp. It provides hundreds of online classes for Seniors. Ms. Brofft mentioned that CCPL Managers and Supervisors attended the Agenda for the Future of Clermont County. She also stated that CCPL’s America250 programs covered a variety of topics in April.

Ms. Wick updated the Board to say that the fundraiser for Dolly Parton’s Imagination Library in Clermont County at her retirement party raised $888.50.

She also reported that the needed electric work for the mural at the Williamsburg branch has been completed.

COMMITTEE REPORTS:

Ms. Doss reported on the By-Law and Policy Review Committee’s March 10 meeting. Eight policies were reviewed, and some were edited, as follows:

Non-Resident Borrowers Policy. No changes were made. Motion by Mr. Humphrey, seconded by Ms. Kocica to approve the policy. All present were in favor, none opposed. Motion was adopted.

Unattended Minor Child Policy. The term “minor” was added throughout. Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the edited policy. All present were in favor, none opposed. Motion was adopted.

Credit Card Policy. The Library personnel titles were updated. Motion by Ms. Bock, seconded by Ms. Schlueter, to approve the edited policy. All present were in favor, none opposed. Motion was adopted.

Internet Use Policy. Standards of Behavior Policy was changed to Library Usage and Standards of Behavior Policy. Motion by Ms. Schlueter, seconded by Mr. Ramos, to approve the edited policy. All present were in favor, none opposed. Motion was adopted.

Naming and Renaming Libraries Policy. There was a minor grammatical change and the addition of CCPL to "Board of Trustees." Motion by Ms. Kocica, seconded by Ms. Bock, to approve the edited policy. All present were in favor, none opposed. Motion was adopted.

Patron Confidentiality Policy. "Users" changed to "cardholders." Motion by Ms. Kocica, seconded by Mr. Ramos, to approve the edited policy. All present were in favor, none opposed. Motion was adopted.

Virtual Meeting Policy. Section 7 clarifies that public participation will be included if it is notated on the agenda. This was necessary due to committee meetings not having a public participation section on the agenda. Section 11 was added regarding conditions of a virtual vs. in-person meeting. Motion by Mr. Humphrey, seconded by Ms. Bock, to approve the edited policy. All present were in favor, none opposed. Motion was adopted.

Information/Cybersecurity ("Security") Policy. This is a new policy created to be responsive to requirements in the State's budget bill regarding all governmental agencies and political subdivisions to have a cybersecurity program. Motion by Ms. Bock, seconded by Ms. Schlueter, to approve the policy. All present were in favor, none opposed. Motion was adopted. The policy is effective immediately.

NEW BUSINESS:

Motion by Ms. Kocica, seconded by Mr. Ramos, to approve Resolution 2026-12: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. The motion was adopted.

Motion by Ms. Bock, seconded by Ms. Schlueter, to approve Resolution 2026-13: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Ms. Doss, yes; Mr. Ramos, yes; Ms. Kocica, yes; Mr. Humphrey, yes; Ms. Bock, yes; Ms. Schlueter, yes. All present were in favor, none opposed. The motion was adopted.

Motion by Mr. Humphrey, seconded by Ms. Kocica, to adjourn the meeting at 6:48 p.m. All present were in favor, none opposed. The motion was adopted.

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Board President Board Secretary

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