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MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

AUGUST 17, 2026

MIAMI TOWNSHIP BRANCH

Present: Jennifer Doss, Ernie Ramos, Mary Jo Waite, Judith Kocica, Katie Bock, Laurie Schlueter

Staff: Andrea Brofft, Melanie Smithey, Ed Jolley, Chuck Schneider, Laura Eckert

Absent: None

Guests: None

Ms. Doss called the meeting to order at 6:00 p.m.

ROLL CALL: Ms. Doss, here; Mr. Ramos, here; Ms. Waite, here; Ms. Kocica, here; Ms. Bock,

here; Ms. Schlueter, here.

All present recited the Pledge of Allegiance.

SPECIAL ITEM:

Ms. Brofft and Ms. Doss asked everyone to observe a moment of silence to remember and

honor the memory of Mr. Humphrey, Board of Trustees member since 2020. Mr. Humphrey

passed away on Saturday, August 15, 2026.

July 20, 2026 MINUTES:

Motion by Mr. Ramos, seconded by Ms. Bock, to approve the July 20, 2026 Board meeting

minutes. All present were in favor, none opposed. Motion was adopted.

PUBLIC PARTICIPATION:

None.

GET TO KNOW THE LIBRARY: Facilities Department

Mr. Jolley gave a presentation on the Facilities Department of the Clermont County Public

Library.

Fiscal Officer’s Report:

Ms. Smithey presented the August Financial Reports, which included the bank reconciliation,

the check register, bank reports, end of month balancing report, the PLF report, housekeeping

resolutions, supplemental check information, and revenue and expense comparison.

She also presented the Fiscal Office report. She reported that the audit is going slowly and is

still in the discovery phase. She also reported that budget prep for the 2027 budget has begun.

Motion by Ms. Schlueter, seconded by Ms. Bock to approve the July 2026 Financial Report. All

present were in favor, none opposed. Motion was adopted.

Motion by Ms. Waite, seconded by Mr. Ramos, to approve the July 2026 bills paid. All present

were in favor, none opposed. Motion was adopted.

Motion by Ms. Kocica, seconded by Ms. Waite, to approve the July 2026 bill (Anthem) paid. All

present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.

Director’s Report:

Ms. Brofft asked the board to approve providing refreshments, not to exceed $300.00, for staff

during Staff Development Day and the Wellness Fair.

Motion by Mr. Ramos, seconded by Ms. Kocica, to approve purchasing refreshments for Staff

Development Day and the Wellness Fair. All present were in favor, none opposed. Motion was

adopted.

Ms. Brofft asked if there were questions about the list of 2027 holidays or the 2027 Board of

Trustee Meeting Dates. She clarified that some meeting dates were on the fourth Mondays

rather than the third Monday of the month due to holidays.

She spoke about the storms and subsequent power outages of the previous week. Three

branches, Batavia, Felicity, and Owensville, were originally without power. Batavia and Felicity

were without power for two days. She said that staff from the closed branches worked at other

branches which saw upticks in traffic.

Mr. Jolley noted that other than two trees at the Miami Township location, no branch suffered

any damage.

Ms. Brofft said that the Library’s Summer Reading Challenge had ended. She said that branch

staff were encouraged to increase registrations in the program by 2% and ended up increasing

registrations by 15%.

OLD BUSINESS

None.

NEW BUSINESS:

Motion by Ms. Kocica, seconded by Ms. Bock to approve Resolution 2026-21: Acceptance of

Gifts to the Library, donations as listed. All present were in favor, none opposed. The motion

was adopted.

Motion by Ms Waite, seconded by Ms. Schlueter, to approve Resolution 2026-22: Disposal of

Unneeded or Obsolete Library Inventory. Roll call vote: Ms. Doss, yes; Mr. Ramos, yes; Ms.

Waite, yes; Ms. Kocica, yes; Ms. Bock, yes; Ms. Schlueter, yes. All present were in favor, none

opposed. The motion was adopted.

Next meeting is September 21, 2026

Motion by Mr. Ramos, seconded by Ms. Bock, to adjourn the meeting at 6:56 p.m. All present

were in favor, none opposed. The motion was adopted.

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Board President Board Secretary

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Date